Arcturis was retained by the State Director of Facilities Management, Design and Construction to inventory and evaluate state properties as a part of a Strategic Property Master Plan for St. Louis, Kansas City and Jefferson City, Missouri.

With about 30 million square feet of owned and leased properties to oversee, Missouri’s Director of Facilities Management Design and Construction, David Mosby, wanted to make significant changes to the state’s outmoded real estate and facilities management applications to optimize asset management, reduce capital improvement costs and create greater market value.

Utilizing a combination of planning and technology, Arcturis analyzed and inventoried properties throughout the State. A combination of 119 leased and owned office buildings were originally polylined and the information was centralized in Archibus, a software program designed specifically for the management of real estate and improvements. At the completion of the Master Plan, Arcturis met the State’s goal by decreasing leased property and optimizing owned real estate. The ratio of leased-to-owned state facilities at inception was 2.9 million leased to 3.2 million owned. The ratio of leased-to-owned facilities by 2015 will be 2.5 million leased to 4.2 million owned.

Each department, Mosby pointed out, will have one funding source or up to 40 or 50 sources that may include federal funds, fees and other sources to which space expenses are applied.

To make tracking expenses and related funding even more challenging, Missouri uses a blended rate system of space costing. All state-owned buildings had one rental rate that did not reflect higher expenses for some buildings. As a result, a true cost for accounting purposes was not available to auditors. Achieving a blended rate system that worked required the State to set aside $6.5 million from general revenues to cover up-front space costs. "It was a nightmare for the budget people," says Mosby. "Now we don’t have to take that $6.5 million out of general revenues and it can be allocated to something else. That’s a very significant change for us in real ‘no-kidding’ dollars."

Reducing the amount of leased space and real-time capabilities by updating and accessing space allocation and occupancy information enabled consolidation of space. This resulted in a reduction of 220,000 square feet and a savings of $3 million. More savings and efficiencies were accomplished from a roll-out of building operations applications that utilize wireless devices to distribute and close work orders. Mosby said, "Now we have an accurate view of what the world looks like today at our fingertips. We never had that before."

Arcturis was retained by the State Director of Facilities Management, Design and Construction to inventory and evaluate state properties as a part of a Strategic Property Master Plan for St. Louis, Kansas City and Jefferson City, Missouri.

With about 30 million square feet of owned and leased properties to oversee, Missouri’s Director of Facilities Management Design and Construction, David Mosby, wanted to make significant changes to the state’s outmoded real estate and facilities management applications to optimize asset management, reduce capital improvement costs and create greater market value.

Utilizing a combination of planning and technology, Arcturis analyzed and inventoried properties throughout the State. A combination of 119 leased and owned office buildings were originally polylined and the information was centralized in Archibus, a software program designed specifically for the management of real estate and improvements. At the completion of the Master Plan, Arcturis met the State’s goal by decreasing leased property and optimizing owned real estate. The ratio of leased-to-owned state facilities at inception was 2.9 million leased to 3.2 million owned. The ratio of leased-to-owned facilities by 2015 will be 2.5 million leased to 4.2 million owned.

Each department, Mosby pointed out, will have one funding source or up to 40 or 50 sources that may include federal funds, fees and other sources to which space expenses are applied.

To make tracking expenses and related funding even more challenging, Missouri uses a blended rate system of space costing. All state-owned buildings had one rental rate that did not reflect higher expenses for some buildings. As a result, a true cost for accounting purposes was not available to auditors. Achieving a blended rate system that worked required the State to set aside $6.5 million from general revenues to cover up-front space costs. "It was a nightmare for the budget people," says Mosby. "Now we don’t have to take that $6.5 million out of general revenues and it can be allocated to something else. That’s a very significant change for us in real ‘no-kidding’ dollars."

Reducing the amount of leased space and real-time capabilities by updating and accessing space allocation and occupancy information enabled consolidation of space. This resulted in a reduction of 220,000 square feet and a savings of $3 million. More savings and efficiencies were accomplished from a roll-out of building operations applications that utilize wireless devices to distribute and close work orders. Mosby said, "Now we have an accurate view of what the world looks like today at our fingertips. We never had that before."